Back to PTO Calculator

1. Who We Are

PTO Calculator operates the website ptocalculators.com (the "Service"). We are an independent, free web tool — not a corporation, HR software company, or data broker. The site is maintained by an individual developer. References to "we," "us," or "our" in this document refer to the operator of ptocalculators.com.

If you have any questions about this policy, please contact us at [email protected].

2. Data We Collect

The table below summarizes every category of data that touches our Service and whether we collect or transmit it.

Data Type	Collected by Us?	Notes
PTO balance, accrual rate, vacation dates	Never	Processed locally in your browser only.
Browser local storage (settings)	Never	Saved to your device only; we cannot read it.
IP address / server logs	Maybe	Our hosting provider may log standard HTTP request metadata (IP, user-agent, referrer). We do not access or retain these logs.
Email address	Never	Only if you voluntarily contact us by email.
Account / login data	Never	There are no accounts on this site.
Analytics / page-view data	Yes	Collected by Google Analytics: pages viewed, approximate location, device and browser type, and referring site. We see aggregated reports only. It never includes your PTO inputs.
Advertising cookies / identifiers	Yes (Google)	Set by Google AdSense to serve and measure ads. See section 4.

3. Local Storage

When you use PTO Calculator, your settings are saved to your browser's localStorage under the key pto-config. This includes inputs like your current balance, accrual rate, pay period, floating-days-first preference, carryover cap, and theme preference.

This data:

• Is stored only on your device — it never leaves your browser.
• Is never sent to us or to any third party by the calculator.
• Is not encrypted on your device; anyone with access to your device and browser profile can read it. Treat it the same as any other browser-saved data.
• Can be deleted at any time by going to your browser's settings → Privacy → Clear site data for ptocalculators.com.

PTO balances and vacation entries you log during a session are not persisted to local storage — they are cleared when you close or refresh the page.

4. Cookies, Analytics & Advertising

The calculator itself saves your settings with localStorage, not cookies. However, two Google services on this site do use cookies and similar technologies:

Google Analytics

We use Google Analytics to understand how many people visit, which pages they read, and how they arrived. Google Analytics sets cookies and collects data such as pages viewed, approximate location, and device and browser type. We use these reports only in aggregate to improve the site. You can opt out with the Google Analytics Opt-out Browser Add-on.

Google AdSense

• Third-party vendors, including Google, use cookies to serve ads based on a user's prior visits to this website or other websites.
• Google's use of advertising cookies enables it and its partners to serve ads to you based on your visit to this site and/or other sites on the Internet.
• You may opt out of personalized advertising by visiting Google's Ads Settings. You can also opt out of some third-party vendors' use of cookies for personalized advertising at www.aboutads.info.

Learn more in How Google uses information from sites or apps that use its services. Where required by law (for example in the EEA, UK, and Switzerland), you will be asked for consent before these cookies are used.

5. Third-Party Links

This Privacy Policy applies only to ptocalculators.com. If you follow a link to an external website — including links in this policy — that site's own privacy policy governs how your data is handled. We have no control over and accept no responsibility for the privacy practices of any third-party sites.

6. Log Data & Hosting

PTO Calculator is hosted as a static site. Our hosting infrastructure may automatically record standard server access logs when your browser requests files from our servers. These logs typically include:

• Your IP address (may be anonymized or truncated by the host)
• Browser user-agent string
• Pages or files requested
• Date and time of the request
• HTTP response code

We do not actively access, store, or analyze these server logs. They are retained by the hosting provider per their own data retention policies. We do not use this data to identify individual users.

7. Children's Privacy

PTO Calculator is intended for adults who receive employment-based paid time off. The Service is not directed to, and we do not knowingly collect information from, children under the age of 13 (or under 16 in the European Union). If you believe a child has used this site in a way that raises a privacy concern, please contact us at [email protected].

8. Your Rights (CCPA / GDPR)

We do not hold your calculator data, so there is nothing about your PTO for us to access or delete. Analytics and advertising data are collected and processed by Google under its own privacy policy; you can control them with the opt-out tools in section 4.

However, to the extent any data is held (e.g., if you contact us by email), you have the following rights depending on your jurisdiction:

California residents (CCPA)

• Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected about you.
• Right to Delete: You may request deletion of personal information we have collected.
• Non-Discrimination: We will not discriminate against you for exercising any CCPA rights.

EEA / UK residents (GDPR / UK GDPR)

• Legal basis: We process any personal data (e.g., emails you send us) on the basis of legitimate interest (providing support) or consent.
• Rights: You have the right to access, rectify, erase, restrict processing of, and port your personal data, as well as to object to processing and to lodge a complaint with your supervisory authority.

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

9. Data Security

The PTO Calculator website is served over HTTPS, which encrypts data in transit between your browser and our servers. Because your calculator data is stored locally on your device and never transmitted to us, the attack surface for a server-side data breach is essentially zero.

Your browser's local storage is protected by the same-origin policy, meaning only code running on ptocalculators.com can read or write the pto-config key.

That said, no method of data storage is 100% secure. We cannot guarantee absolute security of data stored on your device if it is compromised by malware, unauthorized physical access, or other factors outside our control.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. If the changes are significant, we may add a more prominent notice.

Continued use of the Service after any update constitutes your acceptance of the revised policy. We encourage you to review this page periodically. Past versions are not archived publicly, but you may request them by email.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out:

• Email: [email protected]
• Website: ptocalculators.com

We aim to respond to all privacy-related inquiries within 30 days.